Last updated 18/03/2020
Purchase Orders notify your suppliers of your intent to purchase their goods. Once confirmed, you will typically receive the goods and then the invoice shortly after.
Creating a Purchase Order in Cin7 serves three purposes:
To create a Purchase Order:
In the products page, incoming stock is shown in the Incoming Stock column, and by clicking into the SOH column you will be able to see incoming stock broken down by ETD. For more information on this subject, see Open To Sell.
When a Purchase Order is received, the SOH increases. To Receive a Purchase:
If you receive more than you originally ordered, you have several options depending on the situation:
|Received more than expected at no extra cost||You have two options in this scenario, each with different implications for gross profit reports.
|Received more than expected at additional cost||Change the Qty Ordered field to match the quantity received.|
|Received less than expected at reduced cost||Change the Qty Ordered to match the quantity received. The amount you are invoiced for should match the total of the Purchase Order.|
|Received less than expected and credited for the remaining||The Purchase Order total will need to remain the same but the Qty Received should change. Fully Receive all the goods first, and then edit the Qty Received to amend the quantities.|
|Received less than expected and remaining is backordered||To make a back order, see our dedicated article Creating a Back Order for Purchases.|
If you wish to record payments against Purchase Orders, you can enter them in the grid at the bottom of the screen. Note that this does not sync with your Accounting Software, so it is for information only and is not required. See this article about creating Payment types.
Take a look at our article on Creating Purchase Orders for Fashion items.
Take a look at our article on Purchasing Batch and Serial Number products.