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Creating a Purchase Order for Fashion Products

Last updated 04/10/2017

If you sell products with multiple sizes, you can utilise the Size/Colour grid for fast entry. This article explains how to create a Purchase Order (PO) with Fashion items.

Creating a PO for Fashion Items


If you have set your products up to utilize the Size/Colour Grid for Fashion items, products can be entered into a purchase quickly and easily. For more information on how to set up your products correctly, see Creating Fashion Products.

  1. Create a Purchase as usual, as detailed in Creating a Purchase Order.
  2. When entering a Fashion product, the Size/Colour Grid automatically appears.
  3. Enter the number of items you'd like to order in the boxes provided, then click Save

Note that items with different colors will get created on separate lines.

Receiving Fashion Products


When a Purchase Order is received, the Stock on Hand (SOH) increases. To Receive a Purchase:

  1. From the Purchase Orders List Page Click on the order reference to edit your chosen order
  2. To receive all the goods at the same time, enter a Fully Received Date
    (If partially receiving a Purchase, see Creating a Back Order)
  3. Enter an Invoice Date and Invoice Number. Entering an invoice date makes the Purchase Order available for importing into your Accounting Software.
  4. Click Save to complete the transaction

Viewing Purchase Order Documents


On a Purchase Order document product line items will be split out into Size grids automatically: